Phase 2-1



Minutes

Fairway Mews Condominium Association

Phase II Section I

11.26.18

Attending:  D. Deter, B. Rutan, B. Mullen, J. Kenny, G. Grez

Meeting began at 7:00 p.m.  G. Grez made a motion to approve October 29, 2018 minutes; B. Rutan seconded.  Motion passed unanimously.

Treasury Report: Ginny Grez reported Chase Operating Account $103,467.22; Capital One Reserve Account: $40,294.31; Kearny Bank: $101,202.70; Amboy Bank: $149,588.64; Total Reserve Account: $291,085.65; Total Assets 394,552.87. B. Rutan made motion to accept; Joanne Kenny approved. B. Mullen seconded.  Motion to accept passed unanimously.

Old Business: 

  • Fall gutter cleaning began last week by Exquisite Exteriors and will be completed within the next 2 weeks; cost incurred by 2-1 is $1800.00
  • Balcony at 75 Walnut completed
  • Renovations of balconies will continue in the spring.
  • Garage sidewalk replacement/cement plastering of foundation of 98 to 104 Walnut Drive completed.

New Business:

  • Garage sidewalk replacement and foundation repair of 5-23 Pine will begin in 2 weeks followed by 10-24 Pine
  • Weather permitting sidewalk repair/replacement will continue in January and February 2019
  • 2 Resolutions passed: One states change to title transfer fee – from $2000 to $3000
  • Second Resolution states penalties for violations of modification applications: $50 a day incurred by owner if work begins before approvals are obtained; if modifications made differ from initial application, owner will have 10 days to remedy situation.  Failure to comply will result in $50 a day fine until violation is rectified.
  • Donna Deter stated that all Board members have agreed to serve for another 2 years. Alicia Gatti and Sherry Smith will serve as interim members of the Board and will be on the ballot in August.
  • Bob Mullen was very appreciative of all the members who volunteered for various committees – checking walks, curbs, garage/street lights and attending FMCA meetings every moth. Thank you to all who offered to serve.
  • Ginny Grez reported on the option of a management company to administer duties and work of the Association. It was decided that it would not be advantageous to use this company. The cost is extremely prohibitive.
  • Joanne Kenny reported on the new email address and website.
  • Donna Deter reported that there will be a new maintenance fee of $385 predicated on the 9% increase in the cost of insurance and continuing repairs and services incurred by 2-1
  • Payments are due on the first of the month. Payments received after the 10th of the month will incur a late fee of $50.
  • Please put your garbage out the night before collection. Bulk pickup the night before collection.

Next 2- Board meeting will be Monday, January 28. There will be no meeting in December. Motion was made to adjourn by J. Kenny; seconded by B. Mullen.  Motion unanimously passed.  Meeting adjourned at 8:05 pm.

Addendum to the minutes of Nov. 26, 2018:

A finance meeting of Phase 2-1 was held on Thursday, December 27, 2018 at 4:00 p.m.  In attendance were President Donna Deter, Treasurer Virginia Grez and Assistant Treasurer Barbara Rutan.

It was unanimously agreed upon that $60,000.00 will remain in the Operating Account as part of the 2019 Budget to pay for pending bills incurred in December of 2018.

 

FAIRWAY MEWS CONDOMINIUM ASSOCIATION

PHASE 2 SECTION 1

2 LOCUST WAY

SPRING LAKE HEIGHTS, NJ 07762

RESOLUTION: EXCLUSIVE LAWN EASEMENTS, ABSENTEE OWNERS AND ABSENTEE OWNERS WHO RENT

WHEREAS, pursuant to the Articles of Incorporation and By-Laws of the Phase 2-I Condominium Association, a non-profit Corporation, the Board of Directors, from time to time, shall have the power to adopt, amend, and publish Rules and Regulations covering the details of the operation and use of the common areas of the Association, and further empower the Board of Directors to promulgate Rules and Regulations for the use and enjoyment of the common property: and

WHEREAS, the Board of Directors is granted the authority to govern the affairs of the Association, pursuant to the Master Deed and By-Laws: and

WHEREAS, at a regular meeting of the Board of Directors of Phase 2—I Condominium Association, the Board of Directors, duly constituted for such purpose, a quorum being present and by affirmative vote of the votes entitled to be cast, amended the rules and regulations of the Association as follows:

  1. When a unit is purchased within Phase 2-I, a sub-division of the Fairway Mews Community, the owner inherits all existing plantings (flower beds, shrubs, bushes, and trees) that occupy the unit’s exclusive lawn easement area. This includes the front, side, and back of the unit, The owner is responsible for the maintenance/watering of those plantings.
  2. Low bedding flowers/bushes may be planted directly in front of an owner’s unit, known as the exclusive easement area. Artificial flowers or plants are not permitted. Vegetables may not be planted unless they are potted and reside on rear patios.
  3. Absentee owners who rent their units are responsible for and expected to maintain those exclusive lawn easement areas in consideration of neighboring units,
  4. Absentee owners, not their renters, are responsible for submitting work orders, landscape requests and modification applications. Work orders, landscape requests and modification applications will be denied if submitted by renters.
  5. Only absentee owners, not their renters, are entitled to communicate with their respective Board members.

WHEREAS, Phase 2-I Condominium Association, a Corporation not for profit, does herein certify that the foregoing is a true copy of the Resolution passed by the Board of Directors at its meeting of August 14, 2017, duly constituted for such a purpose, a quorum being present by an affirmative vote from the votes entitled to be cast by the members of the Board at the meeting held, as herein stated.

RESOLUTION:  RULE AND REGULATION FOR PENALTIES FOR VIOLATIONS OF MODIFICATION APPLICATIONS

WHEREAS, pursuant to the Articles of Incorporation and By-Laws of the Phase II-I

Condominium Association, a non-profit Corporation, the Board of Directors, from time to time, shall have the power to adopt, amend and publish Rules and Regulations covering the details of the operation and use of the common areas of the Association, and further empower the Board of Directors to promulgate Rules and Regulations for the use and enjoyment of the common property: and

WHEREAS, the Board of Directors is granted the authority to govern the affairs of the Association, pursuant to the Master Deed and By-Laws: and

WHEREAS, at a regular meeting of the Board of Directors of Phase II-I Condominium Association, the Board of Directors, duly constituted for such purpose, a quorum being present and by affirmative vote of the votes entitled to be cast, amend the Rules and Regulations of the Association as follows:

  1. A fifty dollar ($50.00) a day fine will be incurred by the owner if the requested modification work begins prior to obtaining official approval first by the local association,  the Fairway Mews Architectural  Committee and the Fairway Mews Board of Directors Board.
  2. Should modifications made to the unit differ from that which was stated on the submitted modification application, such modifications must be remedied within a 10-day grace period.  Failure to comply will result in a fine of fifty dollars ($50.00) a day, incurred by the owner, until the violation is rectified.

WHEREAS, Phase II-I Condominium Association, a Corporation not for profit, does herein certify that the foregoing is a true copy of the Resolution passed by the Board of Directors at its meeting of November 26, 2018, duly constituted for such a purpose, a quorum being present by an affirmative vote from the votes entitles to be cast by the members of the Board at the meeting held, as herein stated.

RESOLUTION:  MEMBERSHIP FEES (TITLE TRANSFERS)

WHEREAS, pursuant to the Articles of Incorporation and By-Laws of the Phase II-I Condominium Association, a non-profit Corporation, the Board of Directors, from time to time, may set an amount for the membership fee for all units to be paid by unit owners to Phase II-I Condominium Association, which may be used for working capital or any other lawful purpose, and

WHEREAS, the Board of Directors of Phase II-I Condominium Association has determined that it would be in the best interest of the Association to initiate a membership fee for all units where title is transferred after January 1, 2019 and said membership fee is authorized by Association By-Laws, and

WHEREAS, at a regular meeting of the Board of Directors of Phase II-I Condominium Association, the Board of Directors, duly constituted for such purpose, a quorum being present and by affirmative vote of the votes entitled to be cast, amended the rules and regulations of the Association as follows:

  1. That the membership fee on all transfers of title to units in Phase II-I Condominium Association, irrespective of a new unit or resale or irrespective of whether the owner previously had been a member of the Association through ownership of an existing unit in the Fairway Mews Community Association complex, will be charged a fee of Three Thousand  Dollars ($3,000.00) on the transfer of title to the unit.  It is the obligation of the existing unit owner to notify the new owner of this fee.
  2. There shall be no fee charged where the transfer of ownership to the unit is by operation of law due to the death of a spouse or joint owner of the unit, where the surviving spouse, joint owner or surviving children shall be the sole surviving owner(s) of the unit.

WHEREAS, Phase II-I Condominium Association, a corporation not for profit, does hereby certify that the forgoing is a true copy of the Resolution passed by the Board of Directors at its meeting of November 26, 2018, duly constituted for such a purpose, a quorum being present by an affirmative vote from the votes entitled to be cast by the members of the Board at the meeting held, as herein stated.

 

 

 

 

 

 

 

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