Phase 2-1

Minutes

Fairway Mews Condominium Association

Phase 2-1

5-2-2022

Attending:  D. Deter, G. Grez, J. Kenny J. Giuliano, B. Rutan, S. Smith, B. Mullen

Meeting began at 7:00 p.m.  G. Grez made motion to approve minutes of 11-28-21.  B. Rutan seconded.  Passed unanimously.

Donna Deter welcomed the residents to the meeting.

FINANCIAL REPORT:

Ginny Grez gave the financial report:

Chase Operating Account – $63,035.22; Total Reserve – $555,809.31; Total Assets – $618,844,53.

  1. Rutan made motion to accept financial report; B. Mullen seconded; report passed unanimously.

OLD BUSINESS:

  • 122 Walnut – Balcony complete
  • 69 Walnut – Replaced brown boards and cement panels
  • In January – BDL removed 7 trees and pruned 11
  • Becht Engineering completed site visit February 28 to re-evaluate condition and life expectancy of reserve components; awaiting final draft

 

NEW BUSINESS;

  • 8, 10 Spruce – Replaced soffits over front doors
  • 121 Walnut – Rear of garage – replaced damaged gutter
  • 80, 85, 109 Walnut – Balconies replaced
  • 12 Spruce – Balcony replacement near completion
  • 83 Walnut – replaced entry slab and sidewalk
  • 17 & 19 Pine rear of garages – gutter between two garages reconnected and sealed
  • Dead tree removed behind 104 and 55 Walnut
  • 12 Pine – Rear of garage – damage section of gutter replaced
  • 69 Walnut – New boards and cement panels painted
  • 88 Walnut – Replaced missing board – painted
  • 82 Walnut – Resecured fallen fascia; scheduled aluminum wrapping of same
  • 95 Walnut Garage – Scheduled replacement of failed aluminum fascia on side of garage
  • Scheduled replacement of 4 sidewalk slabs in the area of 99-107 Walnut
  • Power washing – Starts tomorrow, May 3 – Today’s cancelled due to weather
  • New sales – 108,109 Walnut; 16 Spruce
  • Global gutter cleaning begins the week of May 23

 

OPEN DISCUSSION:

  • 121-123 Walnut – a resident asked about the removal/trimming of trees
  • What can be done about the weeds that grow along the apron of the house, garage
  • Deter mentioned that work orders for landscaping are backed up at least for 2 months
  • A resident asked about roof replacement – D. Deter commented that our roofs have been inspected and they are in good shape at least until 2024
  • A resident asked the status about road replacement throughout the community. The Main Board has a committee that is looking into this issue.
  • Deter mentioned that there also is discussion concerning the security at the front gate.
  • Deter asked residents not to place garbage out before 6 pm.
  • A resident asked if there were security cameras placed in the community.
  • A resident asked when the street light installation would be completed on Spruce Lane

 

Next open meeting is Monday, June 27, 2022 at 7 pm.

Meeting adjourned at @ 7:45.

Respectfully Submitted,

Joanne Kenny

Minutes

Fairway Mews Condominium Association

Phase 2-1

11-29-21

Attending:  D. Deter, G. Grez, J. Kenny J. Giuliano, B. Rutan

Meeting began at 7:00 p.m.  G. Grez made motion to approve minutes of 8-28-21.  G. Grez made a motion to accept the minutes. B. Rutan seconded.  Passed unanimously.

Donna Deter welcomed the residents to the meeting.

FINANCIAL REPORT:

Ginny Grez gave the financial report:

Chase Operating $65,043.08; Total Reserve $519,909,393.84; Total Assets $584,952.92  J. Giuliano made motion to accept the report.  B. Rutan seconded.  Passed unanimously.

OLD BUSINESS:

Terra Firma Landscape laid sod at 95, 97, 99,101 and 107 Walnut to cover previously trenched areas. Job completed in October.

 

NEW BUSINESS:

  • 2 – 26 Spruce sidewalks regraded and replaced to the street to alleviate ongoing standing water issue;
  • 115 Walnut – Balcony rebuild completed;
  • 122 Walnut – Balcony completion delayed; awaiting siding delivery;
  • 1,3,9 Pine garage sidewalks regraded and replaced and garage foundation cracks repaired;
  • 51-57 Walnut – replaced garage aprons;
  • 69 Walnut – CGC Construction will replace broken brown boards;
  • BDL (By Design Landscape) will remove 7 trees and prune 11 in January of 2022;
  • Becht Engineering will update previous Capital Reserve Study with a site visit in January 2022;
  • Global gutter cleaning began today by Touch of Gold;
  • FMCA has increased its dues from each local Association by $10.27 to offset salaries and materials. 2-1 will absorb that increase and not pass it along to our residents, however 2-1 will increase our monthly maintenance fee by $10 due to rising cost of materials and services due to Covid;
  • A reminder to check the email sent from office to all residents concerning FMCA’S renewed Global Insurance Policy and policy deductibles. Review of your homeowners’ coverage might be warranted.

 

OPEN DISCUSSION:

  • A resident wanted to know if there would be anymore trimming along the fence line. Suggested resident contact FMCA manager.
  • A resident stated she has ceiling leak in her bathroom; advised to submit a work order.
  • A resident asked a question about the $10,000 deductible for each unit.

 

Next open meeting is Monday, January 31.

Meeting adjourned at @ 7:30.

Respectfully Submitted,

Joanne Kenny

RESOLUTION: EXCLUSIVE LAWN EASEMENTS, ABSENTEE OWNERS AND ABSENTEE OWNERS WHO RENT

WHEREAS, pursuant to the Articles of Incorporation and By-Laws of the Phase 2-I Condominium Association, a non-profit Corporation, the Board of Directors, from time to time, shall have the power to adopt, amend, and publish Rules and Regulations covering the details of the operation and use of the common areas of the Association, and further empower the Board of Directors to promulgate Rules and Regulations for the use and enjoyment of the common property: and

WHEREAS, the Board of Directors is granted the authority to govern the affairs of the Association, pursuant to the Master Deed and By-Laws: and

WHEREAS, at a regular meeting of the Board of Directors of Phase 2—I Condominium Association, the Board of Directors, duly constituted for such purpose, a quorum being present and by affirmative vote of the votes entitled to be cast, amended the rules and regulations of the Association as follows:

  1. When a unit is purchased within Phase 2-I, a sub-division of the Fairway Mews Community, the owner inherits all existing plantings (flower beds, shrubs, bushes, and trees) that occupy the unit’s exclusive lawn easement area. This includes the front, side, and back of the unit, The owner is responsible for the maintenance/watering of those plantings.
  2. Low bedding flowers/bushes may be planted directly in front of an owner’s unit, known as the exclusive easement area. Artificial flowers or plants are not permitted. Vegetables may not be planted unless they are potted and reside on rear patios.
  3. Absentee owners who rent their units are responsible for and expected to maintain those exclusive lawn easement areas in consideration of neighboring units,
  4. Absentee owners, not their renters, are responsible for submitting work orders, landscape requests and modification applications. Work orders, landscape requests and modification applications will be denied if submitted by renters.
  5. Only absentee owners, not their renters, are entitled to communicate with their respective Board members.

WHEREAS, Phase 2-I Condominium Association, a Corporation not for profit, does herein certify that the foregoing is a true copy of the Resolution passed by the Board of Directors at its meeting of August 14, 2017, duly constituted for such a purpose, a quorum being present by an affirmative vote from the votes entitled to be cast by the members of the Board at the meeting held, as herein stated.

RESOLUTION:  RULE AND REGULATION FOR PENALTIES FOR VIOLATIONS OF MODIFICATION APPLICATIONS

WHEREAS, pursuant to the Articles of Incorporation and By-Laws of the Phase II-I

Condominium Association, a non-profit Corporation, the Board of Directors, from time to time, shall have the power to adopt, amend and publish Rules and Regulations covering the details of the operation and use of the common areas of the Association, and further empower the Board of Directors to promulgate Rules and Regulations for the use and enjoyment of the common property: and

WHEREAS, the Board of Directors is granted the authority to govern the affairs of the Association, pursuant to the Master Deed and By-Laws: and

WHEREAS, at a regular meeting of the Board of Directors of Phase II-I Condominium Association, the Board of Directors, duly constituted for such purpose, a quorum being present and by affirmative vote of the votes entitled to be cast, amend the Rules and Regulations of the Association as follows:

  1. A fifty dollar ($50.00) a day fine will be incurred by the owner if the requested modification work begins prior to obtaining official approval first by the local association,  the Fairway Mews Architectural  Committee and the Fairway Mews Board of Directors Board.
  2. Should modifications made to the unit differ from that which was stated on the submitted modification application, such modifications must be remedied within a 10-day grace period.  Failure to comply will result in a fine of fifty dollars ($50.00) a day, incurred by the owner, until the violation is rectified.

WHEREAS, Phase II-I Condominium Association, a Corporation not for profit, does herein certify that the foregoing is a true copy of the Resolution passed by the Board of Directors at its meeting of November 26, 2018, duly constituted for such a purpose, a quorum being present by an affirmative vote from the votes entitles to be cast by the members of the Board at the meeting held, as herein stated.

RESOLUTION:  MEMBERSHIP FEES (TITLE TRANSFERS)

WHEREAS, pursuant to the Articles of Incorporation and By-Laws of the Phase II-I Condominium Association, a non-profit Corporation, the Board of Directors, from time to time, may set an amount for the membership fee for all units to be paid by unit owners to Phase II-I Condominium Association, which may be used for working capital or any other lawful purpose, and

WHEREAS, the Board of Directors of Phase II-I Condominium Association has determined that it would be in the best interest of the Association to initiate a membership fee for all units where title is transferred after January 1, 2019 and said membership fee is authorized by Association By-Laws, and

WHEREAS, at a regular meeting of the Board of Directors of Phase II-I Condominium Association, the Board of Directors, duly constituted for such purpose, a quorum being present and by affirmative vote of the votes entitled to be cast, amended the rules and regulations of the Association as follows:

  1. That the membership fee on all transfers of title to units in Phase II-I Condominium Association, irrespective of a new unit or resale or irrespective of whether the owner previously had been a member of the Association through ownership of an existing unit in the Fairway Mews Community Association complex, will be charged a fee of Three Thousand  Dollars ($3,000.00) on the transfer of title to the unit.  It is the obligation of the existing unit owner to notify the new owner of this fee.
  2. There shall be no fee charged where the transfer of ownership to the unit is by operation of law due to the death of a spouse or joint owner of the unit, where the surviving spouse, joint owner or surviving children shall be the sole surviving owner(s) of the unit.

WHEREAS, Phase II-I Condominium Association, a corporation not for profit, does hereby certify that the forgoing is a true copy of the Resolution passed by the Board of Directors at its meeting of November 26, 2018, duly constituted for such a purpose, a quorum being present by an affirmative vote from the votes entitled to be cast by the members of the Board at the meeting held, as herein stated.