Phase 2-1

ANNUAL MEETING MINUTES

FAIRWAY MEWS CONDOMINIUM ASSOCIATION

PHASE 2-1

8-29-2022

Attending:  D. Deter, B. Mullen, G. Grez, B. Rutan, J. Giuliano, S. Smith, B. Yosaitis

Meeting began at 7:00 PM

  1. Deter welcomed residents to the meeting. B. Rutan made a motion to approve the minutes of 6-27-2022.
  2. Giuliano second. Passed unanimously.

OLD BUSINESS:

  • Erin Masonry replaced 4 sections of the center sidewalk between 103 and 107 Walnut and replaced landings and partial slabs of sidewalk at 1 and 3 Pine;
  • 78 Walnut – Endcap of unit was wire brushed and repainted.

NEW BUSINESS:

  • 2022 Election Results – Donna Deter, Bob Mullen, Ginny Grez and Barbara Rutan have been re-elected to the Board for another 2-year term.  61 of 112 ballots were returned;
  • Barbara Yosaitis of 79 Walnut has been appointed interim director through July of 2023. The Board welcomes her and thanks her for her willingness to serve;
  • Board thanked Joanne Kenny who chose not to run for re-election after serving as Board Secretary for the past 7 years. Her time on the Board was much appreciated;
  • 1 Pine – Live Oak Landscaping is in the process of scheduling repair to the damage of rear siding caused by weed whacker;
  • 79 Walnut – AA Thor Electrical Contracting is nearing completion of repairing damaged outside wiring leading to unit;
  • Raider Pest Control treated outside of several units on Pine, Spruce and Walnut for Cicada Killers.

CONTRACT WORK COMPLETED FROM JULY 2022-JULY 2022:

Bob Mullen reported on completed contract work and projected projects planned for August 2022-July 2023:

  • Trees Removed – 6
  • Trees Pruned – 13
  • Balconies Rebuilt – 6
  • Pest Control – 10 Units
  • Exterior Painting – 4 Units
  • Replaced Brown Trim Boards – 3 Units
  • Replaced Cement Panels – 1 Unit
  • Regrading and Sod – 5 Units
  • Replaced Sidewalk Cement Slabs – 95
  • Repaired Foundations -5 Units
  • Replaced Garage Aprons – 4 Units
  • Endcaps Cleaned/Repainted – 2 Units
  • Replaced Electric Meter Boxes – 6
  • Replaced Electric Meter Box Hardware – 3 Units
  • Repointed Broken Cement Joints – 1 Unit
  • Garage Gutter Replacements/Repairs – 3 Garages
  • Replaced External Front Door Soffit – 2 Units
  • Replaced Outside Electrical Wiring – 5 Units
  • Aluminum Wrapped Fascia – 2 Units
  • Gutter Cleaning – Fall 2021; Spring 2022
  • Power Washing Units and Garages – May 2022
  • Pressure Washed Brick – 9 Units
  • Capital Reserve Study – Feb. 2022
  • Replaced Roof Hardware – 70% of 112 Units Completed
  • Fairway Mews Work Orders – 12

PROJECTED PROJECTS PLANNED AUGUST 2022-JULY 2023:

  • 6 Balcony rebuilds;
  • Masonry – selected sidewalks and garage aprons;
  • Gutter Cleaning – fall 2022; spring 2023;
  • Continued replacement of selected electric meter boxes;
  • Continue preventive roof maintenance/replacing roof hardware;
  • Selected tree removal/trimming/pruning

FINANCIAL REPORT:

Ginny Grez gave the financial report.

  • Operating Account – $60,639.59; Total Reserves – $566,442.12;  Total Assets –$627,081.71;
  • Our reserve account increased by $55,000;
  • Condo sales year to date is $27,000;
  • She reported the cost of contract work completed from July 2021-July 2022, as reported by Bob Mullen, was $134,000;
  • Handouts were distributed to review the breakdown of our current monthly maintenance fee of $410.00;
  • Mention was made that the maintenance cost for 2023 is unknown at this time; local associations will be notified in mid-November with 2023 payment booklets being mailed to residents the second week of December.

Motion was made by B. Rutan to accept Financial Report.  B. Mullen second.  Unanimously passed.

PRESIDENT’S REPORT:

  • We are continuing to maintain the integrity of our roofs by preventive maintenance so as to postpone new roof installation. Currently there are no plans to replace unit and garage roofs.  When new roofs are needed, hopefully not until 2024, residents will be assessed.
  • Reminder that Modification Applications, available at the office, must be submitted to the office for approval before any planned exterior work/landscaping to the unit begins.
  • Reminder that all work orders are to submitted to the main office. Please do not send them to our 2-1 email.

 

OPEN DISCUSSION:

  • Resident inquired about broken curbs at corner of Pine and Walnut; trucks sometimes responsible; have been repaired in the past – wondered if we will keep repairing.
  • Resident inquired about water restrictions – set by state or local townships?
  • Question about possibility of using reclaimed water; no infrastructure available
  • Resident mentioned that common area in front of units on Spruce Lane is often neglected by Live Oak; doesn’t feel it is residents’ responsibility to tend to the area or to keep requesting area be done
  • Giuliano briefly spoke of the FMCA Strategic Planning Committee consisting of representatives from each of the local associations and its responsibility for a 3-year strategic plan for the community to cover 2023-2025. He mentioned more transparency between the FMCA Board and residents is necessary.

 

FYI – There will be an assessment when the roofs are replaced to cover either the entire or partial cost of the roofs.  In the Capital Reserve Study dated May 3, 2022 by Becht Engineering, the replacement cost of the roofs is estimated to be $591,477.00 for the 112 units and garages.  The study explained the roofs are currently 29 Years old and have a typical life of 25 years.  Homeowners should expect this assessment in the

next few years and plan accordingly.

 

The next open meeting is Monday, September 26, 2022 at 7:00 PM in the clubhouse multi-purpose room.

Meeting adjourned at 7:35 PM.

Respectfully submitted,

Donna Deter

Minutes

Fairway Mews Condominium Association

Phase 2-1

6.27.2022

Attending:  D. Deter, G. Grez, J. Kenny J. Giuliano, B. Rutan, S. Smith, B. Mullen,

Meeting began at 7:00 p.m.  J. Giuliano made motion to approve minutes of 5-28-21.  B. Rutan made a motion to accept the minutes. J. Kenny seconded.  Passed unanimously.

Donna Deter welcomed the residents to the meeting.

FINANCIAL REPORT:

Ginny Grez gave the financial report:

Chase Operating Account – $40,48.22; Amboy Bank Reserve – $173, 564.05; First Internet Bank – $245,085.28; Investor’s Bank CD – $41,877.08; Kearny Bank CD – 105,455.49; Total Reserve – $565,981.90; Total Assets – $606,469,31.

Report passed unanimously.

OLD BUSINESS:

  • 12 Spruce – Balcony complete rebuild;
  • Power washing of units/garages completed;
  • Global spring gutter cleaning completed;
  • Spruce Lane – Installation of downed streetlight completed.

 

NEW BUSINESS:

  • Transformer boxes in front of units will not be replaced unless they are not functioning;
  • NY Bureau of Housing inspected all rental units. Of 2-1’s 7 rentals, 3 were cited for violations. Each unit was charged a $67.00 inspection fee. Rental units are inspected every 5 years;
  • We received the final draft of our Becht Capital Reserve Study from Becht Engineering. Board will review findings to determine if we are adequately funding our reserve account. Capitol Reserve Study will be done every 5 years;
  • Exquisite Exteriors returned to pressure wash the brick on 9 units: 113, 119, 104,90, 85,79,77, 51 Walnut Drive and 25 Pine;
  • Within the next 2 weeks, Erin Masonry will replace 4 sections of sidewalk between 103-107 Walnut and replace landings and partial slabs of sidewalks at 1 and 3 Pine;
  • 95 Walnut – fascia on side of garage was aluminum wrapped by CGC Construction;
  • 82 Walnut – resecured fascia on side of unit was aluminum wrapped by CGC Construction;
  • 78 Walnut – end cap of unit scheduled to be wire brushed and repainted within the next 7-10 days.

 

OPEN DISCUSSION:

  • Landscaping company blows dirt back on garage and car. It seems to have subsided a little;
  • There are transponder issues with the Allaire Rd. entrance;
  • Trimming will begin July 7

FYI – There will be an assessment when the roofs are replaced to cover either the entire or partial cost of the roof. In the capital reserve study dated May 3, 2022 by Becht Engineering the replacement cost of the roofs is estimated to be $591,447 for the 112 units and garages. The study explained the roofs are currently 29 years old and have a typical life of 25 years. Homeowners should expect this assessment in the next few years and plan accordingly.

Next open meeting is Monday, July 25, 2022 at 7 pm.

Meeting adjourned at @ 7:30.

Respectfully Submitted,

Joanne Kenny

Minutes

Fairway Mews Condominium Association

Phase 2-1

5-2-2022

Attending:  D. Deter, G. Grez, J. Kenny J. Giuliano, B. Rutan, S. Smith, B. Mullen

Meeting began at 7:00 p.m.  G. Grez made motion to approve minutes of 11-28-21.  B. Rutan seconded.  Passed unanimously.

Donna Deter welcomed the residents to the meeting.

FINANCIAL REPORT:

Ginny Grez gave the financial report:

Chase Operating Account – $63,035.22; Total Reserve – $555,809.31; Total Assets – $618,844,53.

  1. Rutan made motion to accept financial report; B. Mullen seconded; report passed unanimously.

OLD BUSINESS:

  • 122 Walnut – Balcony complete
  • 69 Walnut – Replaced brown boards and cement panels
  • In January – BDL removed 7 trees and pruned 11
  • Becht Engineering completed site visit February 28 to re-evaluate condition and life expectancy of reserve components; awaiting final draft

 

NEW BUSINESS;

  • 8, 10 Spruce – Replaced soffits over front doors
  • 121 Walnut – Rear of garage – replaced damaged gutter
  • 80, 85, 109 Walnut – Balconies replaced
  • 12 Spruce – Balcony replacement near completion
  • 83 Walnut – replaced entry slab and sidewalk
  • 17 & 19 Pine rear of garages – gutter between two garages reconnected and sealed
  • Dead tree removed behind 104 and 55 Walnut
  • 12 Pine – Rear of garage – damage section of gutter replaced
  • 69 Walnut – New boards and cement panels painted
  • 88 Walnut – Replaced missing board – painted
  • 82 Walnut – Resecured fallen fascia; scheduled aluminum wrapping of same
  • 95 Walnut Garage – Scheduled replacement of failed aluminum fascia on side of garage
  • Scheduled replacement of 4 sidewalk slabs in the area of 99-107 Walnut
  • Power washing – Starts tomorrow, May 3 – Today’s cancelled due to weather
  • New sales – 108,109 Walnut; 16 Spruce
  • Global gutter cleaning begins the week of May 23

 

OPEN DISCUSSION:

  • 121-123 Walnut – a resident asked about the removal/trimming of trees
  • What can be done about the weeds that grow along the apron of the house, garage
  • Deter mentioned that work orders for landscaping are backed up at least for 2 months
  • A resident asked about roof replacement – D. Deter commented that our roofs have been inspected and they are in good shape at least until 2024
  • A resident asked the status about road replacement throughout the community. The Main Board has a committee that is looking into this issue.
  • Deter mentioned that there also is discussion concerning the security at the front gate.
  • Deter asked residents not to place garbage out before 6 pm.
  • A resident asked if there were security cameras placed in the community.
  • A resident asked when the street light installation would be completed on Spruce Lane

 

Next open meeting is Monday, June 27, 2022 at 7 pm.

Meeting adjourned at @ 7:45.

Respectfully Submitted,

Joanne Kenny

Minutes

Fairway Mews Condominium Association

Phase 2-1

11-29-21

Attending:  D. Deter, G. Grez, J. Kenny J. Giuliano, B. Rutan

Meeting began at 7:00 p.m.  G. Grez made motion to approve minutes of 8-28-21.  G. Grez made a motion to accept the minutes. B. Rutan seconded.  Passed unanimously.

Donna Deter welcomed the residents to the meeting.

FINANCIAL REPORT:

Ginny Grez gave the financial report:

Chase Operating $65,043.08; Total Reserve $519,909,393.84; Total Assets $584,952.92  J. Giuliano made motion to accept the report.  B. Rutan seconded.  Passed unanimously.

OLD BUSINESS:

Terra Firma Landscape laid sod at 95, 97, 99,101 and 107 Walnut to cover previously trenched areas. Job completed in October.

 

NEW BUSINESS:

  • 2 – 26 Spruce sidewalks regraded and replaced to the street to alleviate ongoing standing water issue;
  • 115 Walnut – Balcony rebuild completed;
  • 122 Walnut – Balcony completion delayed; awaiting siding delivery;
  • 1,3,9 Pine garage sidewalks regraded and replaced and garage foundation cracks repaired;
  • 51-57 Walnut – replaced garage aprons;
  • 69 Walnut – CGC Construction will replace broken brown boards;
  • BDL (By Design Landscape) will remove 7 trees and prune 11 in January of 2022;
  • Becht Engineering will update previous Capital Reserve Study with a site visit in January 2022;
  • Global gutter cleaning began today by Touch of Gold;
  • FMCA has increased its dues from each local Association by $10.27 to offset salaries and materials. 2-1 will absorb that increase and not pass it along to our residents, however 2-1 will increase our monthly maintenance fee by $10 due to rising cost of materials and services due to Covid;
  • A reminder to check the email sent from office to all residents concerning FMCA’S renewed Global Insurance Policy and policy deductibles. Review of your homeowners’ coverage might be warranted.

 

OPEN DISCUSSION:

  • A resident wanted to know if there would be anymore trimming along the fence line. Suggested resident contact FMCA manager.
  • A resident stated she has ceiling leak in her bathroom; advised to submit a work order.
  • A resident asked a question about the $10,000 deductible for each unit.

 

Next open meeting is Monday, January 31.

Meeting adjourned at @ 7:30.

Respectfully Submitted,

Joanne Kenny

RESOLUTION: EXCLUSIVE LAWN EASEMENTS, ABSENTEE OWNERS AND ABSENTEE OWNERS WHO RENT

WHEREAS, pursuant to the Articles of Incorporation and By-Laws of the Phase 2-I Condominium Association, a non-profit Corporation, the Board of Directors, from time to time, shall have the power to adopt, amend, and publish Rules and Regulations covering the details of the operation and use of the common areas of the Association, and further empower the Board of Directors to promulgate Rules and Regulations for the use and enjoyment of the common property: and

WHEREAS, the Board of Directors is granted the authority to govern the affairs of the Association, pursuant to the Master Deed and By-Laws: and

WHEREAS, at a regular meeting of the Board of Directors of Phase 2—I Condominium Association, the Board of Directors, duly constituted for such purpose, a quorum being present and by affirmative vote of the votes entitled to be cast, amended the rules and regulations of the Association as follows:

  1. When a unit is purchased within Phase 2-I, a sub-division of the Fairway Mews Community, the owner inherits all existing plantings (flower beds, shrubs, bushes, and trees) that occupy the unit’s exclusive lawn easement area. This includes the front, side, and back of the unit, The owner is responsible for the maintenance/watering of those plantings.
  2. Low bedding flowers/bushes may be planted directly in front of an owner’s unit, known as the exclusive easement area. Artificial flowers or plants are not permitted. Vegetables may not be planted unless they are potted and reside on rear patios.
  3. Absentee owners who rent their units are responsible for and expected to maintain those exclusive lawn easement areas in consideration of neighboring units,
  4. Absentee owners, not their renters, are responsible for submitting work orders, landscape requests and modification applications. Work orders, landscape requests and modification applications will be denied if submitted by renters.
  5. Only absentee owners, not their renters, are entitled to communicate with their respective Board members.

WHEREAS, Phase 2-I Condominium Association, a Corporation not for profit, does herein certify that the foregoing is a true copy of the Resolution passed by the Board of Directors at its meeting of August 14, 2017, duly constituted for such a purpose, a quorum being present by an affirmative vote from the votes entitled to be cast by the members of the Board at the meeting held, as herein stated.

RESOLUTION:  RULE AND REGULATION FOR PENALTIES FOR VIOLATIONS OF MODIFICATION APPLICATIONS

WHEREAS, pursuant to the Articles of Incorporation and By-Laws of the Phase II-I

Condominium Association, a non-profit Corporation, the Board of Directors, from time to time, shall have the power to adopt, amend and publish Rules and Regulations covering the details of the operation and use of the common areas of the Association, and further empower the Board of Directors to promulgate Rules and Regulations for the use and enjoyment of the common property: and

WHEREAS, the Board of Directors is granted the authority to govern the affairs of the Association, pursuant to the Master Deed and By-Laws: and

WHEREAS, at a regular meeting of the Board of Directors of Phase II-I Condominium Association, the Board of Directors, duly constituted for such purpose, a quorum being present and by affirmative vote of the votes entitled to be cast, amend the Rules and Regulations of the Association as follows:

  1. A fifty dollar ($50.00) a day fine will be incurred by the owner if the requested modification work begins prior to obtaining official approval first by the local association,  the Fairway Mews Architectural  Committee and the Fairway Mews Board of Directors Board.
  2. Should modifications made to the unit differ from that which was stated on the submitted modification application, such modifications must be remedied within a 10-day grace period.  Failure to comply will result in a fine of fifty dollars ($50.00) a day, incurred by the owner, until the violation is rectified.

WHEREAS, Phase II-I Condominium Association, a Corporation not for profit, does herein certify that the foregoing is a true copy of the Resolution passed by the Board of Directors at its meeting of November 26, 2018, duly constituted for such a purpose, a quorum being present by an affirmative vote from the votes entitles to be cast by the members of the Board at the meeting held, as herein stated.

RESOLUTION:  MEMBERSHIP FEES (TITLE TRANSFERS)

WHEREAS, pursuant to the Articles of Incorporation and By-Laws of the Phase II-I Condominium Association, a non-profit Corporation, the Board of Directors, from time to time, may set an amount for the membership fee for all units to be paid by unit owners to Phase II-I Condominium Association, which may be used for working capital or any other lawful purpose, and

WHEREAS, the Board of Directors of Phase II-I Condominium Association has determined that it would be in the best interest of the Association to initiate a membership fee for all units where title is transferred after January 1, 2019 and said membership fee is authorized by Association By-Laws, and

WHEREAS, at a regular meeting of the Board of Directors of Phase II-I Condominium Association, the Board of Directors, duly constituted for such purpose, a quorum being present and by affirmative vote of the votes entitled to be cast, amended the rules and regulations of the Association as follows:

  1. That the membership fee on all transfers of title to units in Phase II-I Condominium Association, irrespective of a new unit or resale or irrespective of whether the owner previously had been a member of the Association through ownership of an existing unit in the Fairway Mews Community Association complex, will be charged a fee of Three Thousand  Dollars ($3,000.00) on the transfer of title to the unit.  It is the obligation of the existing unit owner to notify the new owner of this fee.
  2. There shall be no fee charged where the transfer of ownership to the unit is by operation of law due to the death of a spouse or joint owner of the unit, where the surviving spouse, joint owner or surviving children shall be the sole surviving owner(s) of the unit.

WHEREAS, Phase II-I Condominium Association, a corporation not for profit, does hereby certify that the forgoing is a true copy of the Resolution passed by the Board of Directors at its meeting of November 26, 2018, duly constituted for such a purpose, a quorum being present by an affirmative vote from the votes entitled to be cast by the members of the Board at the meeting held, as herein stated.